Executive Assistant at Vizelia in Los Angeles, California, United States
- Company: Vizelia
- Location: Los Angeles, California, United States
- Posted: Sep 18, 2026
- Type: Full-time
- Experience: 3+ years
Overview
OVERVIEW: Solid, well established and premiere transactional Entertainment-based Law practice seeks experienced candidate to provide assistance to dynamic Partner specializing in representing Music talent. Work is exciting, diverse and dynamic. Office culture is inclusive, authentic and close-knit g…
Job description
- OVERVIEW: Solid, well established and premiere transactional Entertainment-based Law practice seeks experienced candidate to provide assistance to dynamic Partner specializing in representing Music talent. Work is exciting, diverse and dynamic. Office culture is inclusive, authentic and close-knit group of 50 and growing.
Responsibilities
- Efficiently communicate with attorneys, colleagues, and client teams (oral and written communications)
- Draft correspondence
- Coordinate agreement approvals and execution
- Track transaction negotiations and documents
- File, search and retrieve documents and correspondence using the iManage document management system plus document naming protocol
- Handle word processing, employing correct grammar, spelling, and formatting
- Create spreadsheets
- Schedule calls, videoconferences, and meetings
- Process new client/matter requests
- Maintain contact lists and calendars
- Enter billable time in billing program and prepare expense reports
- Screen, direct, and prioritize incoming calls as well as multiple assignments.
Requirements
- Must be well organized, highly efficient and pay close attention to the details
- Manage high and prioritize high volume of tasks and projects quickly; creates systems for strong follow through so nothing slips through cracks
- Resourceful and creative problem solver
- Excels when multi taking, meeting deadlines in fast paced environments
- Experience working with contracts in an entertainment environment
- High level of integrity, discretion and handling confidential information
- Professional with a collegial manner; able to interface with clients and other professionals
- 3 years+ experience required working as a productive Legal/Business Affairs Assistant
- Proficient in Microsoft Word. Excel, Adobe, Outlook, iManage or other document management system
- Able to prioritize urgent issues effectively, manage them proactively and a positive, can-do attitude
- Law Firm Experience a plus
Skills
Required
- Well organized
- Highly efficient
- Attention to detail
- Resourceful and creative problem solver
- Professional with a collegial manner
- Positive, can-do attitude
- Proficient in Microsoft Word
- Proficient in Excel
- Proficient in Adobe
- Proficient in Outlook
Preferred
- Law Firm Experience