Administrative Assistant - Vancouver at AMS | Association Management Services NW in Vancouver, WA

Responsibilities

• Keep projects organized and communication flowing between vendors, homeowners, and board members
• Prepare and distribute correspondence, newsletters, reports, and email communications
• Proofread, edit, and process association documents
• Maintain accurate digital files, databases, and records
• Assist with collecting vendor bids and creating work orders
• Coordinate meeting logistics and attend virtual or in-person board meetings as needed
• Track and follow up on maintenance, compliance, and other community items
• Maintain community websites and keep information up to date
• Respond to homeowner, vendor, and board inquiries professionally and in a timely manner
• Assist with a variety of administrative and project coordination tasks

Requirements

• At least 1 year of administrative or project coordination experience
• Strong attention to detail and excellent organizational skills
• Ability to manage multiple priorities and meet deadlines
• Strong written and verbal communication skills
• Comfortable working in a fast-paced, people-facing environment
• Proficiency with Microsoft Word, Excel, and Outlook
• Comfortable learning new software and technology
• HOA or property management experience is a plus, but not required

Skills

Required

• Strong attention to detail
• Excellent organizational skills

Preferred

• HOA or property management experience

Benefits

• Growth Opportunities
• We're committed to developing our employees and promoting from within. This position can provide opportunities to grow into roles such as Association Business Manager.
• Training and Support
• You'll receive training and support from day one, whether you're new to HOA management or bringing years of administrative experience.
• People-First Culture
• We value collaboration, positivity, communication, and shared success. Your ideas and contributions matter.
• Paid Volunteer Time
• After 90 days, employees receive paid volunteer time through our TMG Cares program.
• $20-$24 per hour, depending on experience
• Medical, dental, and vision insurance with 70-75% employer contribution
• 10 vacation days per year
• 10 paid holidays
• Paid sick leave
• 401(k) with company match after 6 months
• Career development and training opportunities
• $500 per year in education reimbursement
• Life insurance
• AFLAC
• Short-term disability
• Flexible spending accounts
• Additional benefits available