Project Administrative Assistant at Atlas in Lakewood, CO

Job description

• At Atlas, we're providing services that enable communities to flourish and thrive, and if you're a Project Administrative Assistant ready to develop high-quality proposal and qualification materials while ensuring accurate, organized, and brand-aligned marketing content, then this is your moment. You'll compile and edit resumes and project descriptions, create proposals and Statements of Qualifications (SOQs), maintain organized marketing files and CRM records, perform quality control reviews, and provide administrative support that helps keep projects and office operations running smoothly.
• Join a dynamic, value-driven, client- and community-focused environment where your work creates a lasting positive impact for the people and communities we serve.

Responsibilities

• Document Compilation & Organization
• Gather and consolidate resumes and project descriptions from multiple sources into comprehensive, standardized documents.
• Review and merge multiple versions of the same document to ensure consistency, accuracy, and completeness.
• Assist in formatting and editing documents to align with company standards.
• File Management & Data Organization
• Contribute to establishment of a well-structured file system to organize proposal and marketing materials for easy access and retrieval.
• Ensure consistency in file naming conventions and version control.
• Prepare documents for seamless upload into the CRM database.
• Technical Editing & Quality Control
• Conduct a thorough technical edit of resumes and project descriptions to ensure clarity, grammar, and formatting consistency.
• Verify that all information aligns with company branding and industry standards.
• Cross-check details for accuracy, including project dates, roles, and technical descriptions.
• Project and Office Administrative Assistance and Overflow for Front Desk Operations
• Data Entry, ordering supplies, Answering Phones, Report Distribution
• Proposal and SOQ creation and production.

Requirements

• Current student or recent graduate in Business, Marketing, Communications, English, or a related field.
• Strong organizational skills with the ability to manage multiple tasks efficiently.
• Willingness to assist and attend business development events, industry association functions with our local marketing staff.
• Excellent writing and editing skills with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with Adobe Acrobat.
• Experience with CRM systems or document management platforms is a plus but not required.
• Experience in project management assistance or project management administration preferred.
• Interest in business development, proposals, or technical writing.
• Ability to work independently and meet deadlines.
• Ability to work in-office.
• Strong analytical and problem-solving skills.
• Eagerness to learn and contribute to a collaborative team environment.

Skills

Required

• Strong organizational skills
• Familiarity with Adobe Acrobat

Preferred

• Ability to work in-office

Benefits

• The A-Team Experience is our employee program focused on helping our people thrive professionally, personally and as part of a community. We trust our people to do great work and live fulfilling lives, and we provide resources that care for our people, both at work and in life:
• Health & Wellness: We offer medical, dental and vision coverage with multiple plan options, including no-cost employee-only medical coverage.
• Time Off & Family Support: We offer vacation time, paid holidays, sick & safety leave (SSL) and paid parental leave
• Retirement: We help employees plan for the future with a 401(k) and company match.
• Insurance: To provide protection and peace of mind, we offer Life, AD&D (Accidental Death & Dismemberment) and Disability insurance.
• Safety Program: We are committed to safety as part of our ‘quality of life’ core value, and we provide approved PPE at no cost and reimbursement for prescription safety glasses and protective footwear.
• Learning & Development: We provide clear career paths, learning resources and development programs allowing you to see how you can grow and advance within the company. We offer internal certifications on specific skills and support external credentials through tuition reimbursement.
• Belonging: We support Employee Communities (ECs), voluntary, employee-led groups that create connections, belonging and shared purposes.
• Flexibility: May vary by project demands and regional workloads, but we are committed to providing reasonable accommodation to help employees manage their personal and professional responsibilities.
• Our people and our culture are central to our work. Our values bring us together, create a sense of belonging and give us purpose. They guide how we make decisions, how we work as a team and how we serve our clients.
• Life: We enhance the quality of life. We value people and safety above all else.
• Heart: As our hallmark, we act with compassion, empathy, and respect.
• Trust: We work together as partners, doing what we say with full accountability.
• Mastery: Always striving for the highest quality, greatness inspires our work.