Executive / Administrative Assistant - Austin, TX at Moss Consulting HR Services in Austin, TX

Job description

• As an Executive / Administrative Assistant, you’ll be at the center of the action with The Werd Company’s
• dynamic and growing Audiovisual team in Austin, TX. As a successful Executive / Administrative Assistant, you
• have a strong work ethic, high attention to detail, and excellent critical thinking skills. You thrive in an ever
• changing, dynamic environment and are exceptionally flexible, able to carry out a broad scope of responsibilities
• including schedule management, project planning for office needs, documentation of processes and helping to
• establish efficiencies across the team.

Responsibilities

• Work directly with the executive level team to implement directives, and maintain organized environments
• Provide personal assistance to CEO as needed.
• Monitor CEO’s email, Asana account and various digital accounts and create reports based on priorities
• Coordinate, take notes, and send recap of internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc.
• Manage day-to-day schedules in such a way that the executives are able to complete their obligations in an organized, efficient way.
• Take into consideration calendar priorities based on project cycles, current workloads, compliance needs and changing environment.
• Communicate with new contractors to ensure proper documents are filed, and accounts are properly activated.
• Book flights, hotels, rental vehicles, etc for all employees as needed; maximizing benefits to company finances Intake, organize, and distribute or file physical mail.
• Assist Office Manager and Administration in creating a positive working environment by utilizing decorations, spirit weeks and other interoffice events and activities.
• Plan and manage office meals with guidance from Office Manager.
• Stocking of snacks, beverages, and office supplies; notify Office Manager when supplies are low.
• Other ad hoc duties may include but are not limited to; word processing, record keeping, e-filing receipts, general filing, basic cleaning and printing.
• Perform other related duties as assigned.

Requirements

• Strong organizational skills to organize, prioritize and coordinate multiple work activities with the ability to meet deadlines.
• Ability to manage projects and use initiative and judgment within established guidelines.
• Can effectively and appropriately offer suggestions and improvements to processes and work across a range of personalities.
• Proven experience operating within an EOS (Entrepreneurial Operating System) environment, including
• participating in Level 10 meetings and managing quarterly 'Rocks'
• Actively leverages AI platforms as a daily collaborator to organize personal workflows, synthesize data,
• automate repetitive tasks, and maximize professional efficiency (Gemini, Chat GPT, etc)
• Very strong technical competency, specifically with the Google Suite (Docs, Sheets, Gmail, Gcal.)
• Is able to adopt new technologies and processes with ease.
• Working knowledge of Asana or other project management tools is an added benefit.
• Good to strong understanding of financial software (Quickbooks, etc), and financial processes
• Ability to effectively interface with, and provide supporting services for cross functional team members, vendors, and other groups inside and outside of The Werd Company, and vendors.
• Strong oral and written communication with attention to detail. Ability to communicate clearly and effectively with senior leaders and external partners.
• Demonstrates experience in an administrative capacity in a small business environment ideally in the multimedia productions, or audiovisual integration/installation space

Skills

Required

• Strong work ethic
• High attention to detail
• Excellent critical thinking skills
• Flexibility
• Strong organizational skills
• Initiative and judgment
• Effective communication
• Google Suite (Docs, Sheets, Gmail, Gcal)
• Asana
• QuickBooks
• AI platforms (Gemini, Chat GPT)

Benefits

• Full Medical, Dental, and Vision Insurance options for individuals and families
• Life Insurance at no cost to employee
• Voluntary supplemental Life, and Accident Insurance Options available.
• Exempt positions receive (13) paid holidays.
• Technology and office supplies provided.
• Espresso machine, and stocked beverages provided.
• Occasional meals provided (Taco Tuesdays and more!).
• Full Time: Monday - Friday, 40 hours per week
• FLSA Exempt employment, $40-45K per year
• *Training time period and pay rates will be based on experience and skill