Executive Assistant Law Practice at Kim IP in NJ-Voorhees-08043
- Company: Kim IP
- Location: NJ-Voorhees-08043
- Posted: Sep 17, 2026
- Type: Part-time
- Salary: $20.00 - $27.00 per hour
- Experience: 4+ years
Overview
We are seeking an exceptionally organized, proactive, and highly dependable Part-Time Executive Assistant to work directly with the firm's Managing Partner. The ideal candidate is resourceful, detail-oriented, and naturally anticipates what needs to be done before being asked. This individual will b…
Job description
- We are seeking an exceptionally organized, proactive, and highly dependable Part-Time Executive Assistant to work directly with the firm's Managing Partner. The ideal candidate is resourceful, detail-oriented, and naturally anticipates what needs to be done before being asked. This individual will become the Managing Partner's trusted administrative partner, helping manage priorities, coordinate daily operations, and improve efficiency throughout the firm.
- This is a part-time position with flexible scheduling (approximately 4 hours per day), with the potential for additional hours as the firm continues to grow. The Executive Assistant will primarily support the Managing Partner while also assisting with firm administration and operational initiatives.
- Working directly with the Managing Partner, you will gain exposure to high-level business operations, intellectual property law, strategic decision-making, and the inner workings of a successful boutique law firm. We value initiative, continuous improvement, and people who genuinely enjoy helping others succeed.
Responsibilities
- Executive Support
- Manage the Managing Partner's docket and priorities.
- Coordinate and prioritize meetings, deadlines, and daily workflow.
- Screen phone calls and direct inquiries appropriately.
- Prepare professional correspondence, reports, presentations, and other business documents.
- Schedule client meetings, interviews, and internal meetings.
- Track action items and ensure timely follow-up.
- Assist with confidential and sensitive matters requiring discretion and sound judgment.
- Operations & Administrative Support
- Assist with office administration and day-to-day operational activities.
- Coordinate projects and administrative initiatives across the firm.
- Help develop and improve internal processes and procedures.
- Maintain organized electronic files and records.
- Assist with vendor communications and office management.
- Coordinate firm events, meetings, and training activities.
- Support recruiting, onboarding, and other administrative functions as needed.
- Assist with business development activities, marketing projects, and client relationship initiatives.
- Client & Legal Administrative Support
- Serve as a professional point of contact for clients, foreign associates, vendors, and other professionals.
- Assist with opening new client matters and maintaining electronic client files.
- Coordinate execution of engagement letters and other client documentation.
- Monitor attorney calendars and important deadlines.
- Assist with billing support, invoice review, and administrative follow-up.
- Provide administrative support for patent, trademark, and litigation matters as needed.
- Coordinate document filings and communications with the USPTO, foreign associates, and other agencies when appropriate.
Requirements
- Thinks several steps ahead and anticipates needs before they arise.
- Is exceptionally organized and enjoys creating order from complexity.
- Takes ownership of projects and follows them through to completion.
- Communicates professionally and confidently with clients and colleagues.
- Exercises excellent judgment and maintains absolute confidentiality.
- Continuously looks for opportunities to improve efficiency and streamline workflows.
- Is comfortable working independently with minimal supervision.
- Required
- Experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar role is a plus.
- Outstanding organizational and time-management skills.
- Excellent written and verbal communication skills.
- Exceptional attention to detail.
- Strong ability to prioritize multiple projects and deadlines.
- High level of professionalism and discretion.
- Strong problem-solving and critical-thinking abilities.
- Proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint).
- Comfortable learning new technology platforms and software.
Skills
Required
- Exceptional attention to detail
Benefits
- Flexible schedule
- Training & development
- Bonus based on performance
- Compensation: $20.00 - $27.00 per hour
About Kim IP
Kim Intellectual Property Law Group LLC (Kim IP) is an intellectual property law firm representing companies, entrepreneurs, universities, and multinational corporations in patent, trademark, copyright, and intellectual property litigation matters throughout the United States and internationally. Kim IP is a growing boutique intellectual property law firm dedicated to helping innovators protect and commercialize their ideas around the world. We combine sophisticated legal work with a collaborative, entrepreneurial culture where every team member has an opportunity to make a meaningful impact. Kim IP - Intellectual Property Is What We Do The attorneys at Kim IP are passionate about the law and experienced in all aspects of intellectual property, including patents, trademarks, copyrights, and intellectual property litigation. We know the business and science of IP law inside and out having served as intellectual property counsel at major U.S. law firms and corporations. Our attorneys hold technical degrees and have distinguished academic credentials along with industry expertise that extends into all areas of engineering, manufacturing, medical devices, chemical arts, pharmaceuticals, biotechnology, software, and electronics. But beyond extensive technical knowledge, our attorneys provide the skill, vision and creativity necessary to provide superior quality service. Additionally, our global experience and network of international counsel relationships ensures our ability to provide comprehensive IP services worldwide. We are intellectual property strategists, counseling our clients on how to maximize the value of their patents, trademarks, copyrights, and trade secrets. We structure business relationships, craft licenses and other agreements, and enforce them when necessary and aren’t afraid to litigate and go to trial. We take pride in creatively combining innovative solutions and efficiency to quickly achieve successful results for our clients. At Kim IP, we provide the flexibility, platform and collaborative environment for experienced intellectual property attorneys to practice whether in New Jersey or remotely. If you are looking for new opportunities, we invite you to learn more about how we practice IP.