Executive Assistant at Shangri-La Dispensaries in Columbia, MO, USA

Job description

• Join the growing team at Shangri-La as a Full-Time Executive Assistant in Columbia, Missouri. In this role, you will provide high-level administrative support to multiple Directors and Executive leaders across the organization while helping keep day-to-day operations organized, efficient, and moving forward.
• This is a hands-on position for someone who thrives in a fast-paced environment, enjoys managing a variety of priorities, and can confidently support multiple leaders with different needs and responsibilities. From scheduling and meeting coordination to travel arrangements, correspondence, document preparation, and routine administrative tasks, you will play an important role in helping our leadership team stay focused and effective.
• As a team member, you'll be able to enjoy benefits such as Medical, Dental, Vision, Competitive Salary, Paid Time Off, and Employee Discounts. If you're organized, adaptable, and excited to contribute to a growing cannabis organization, this could be a great opportunity to build your career with Shangri-La.

Responsibilities

• As an Executive Assistant at Shangri-La, you will provide administrative support to multiple Directors and members of the Executive team. Your typical schedule will be Monday through Friday, with responsibilities that may shift depending on business and leadership needs.
• Day-to-day responsibilities may include managing calendars, scheduling and coordinating meetings, preparing agendas and meeting materials, organizing travel arrangements, drafting correspondence, preparing reports and presentations, maintaining records and documentation, and assisting with routine administrative requests.
• You will also help coordinate communication and follow-up between departments, track action items and deadlines, assist with special projects, and support leaders with the day-to-day tasks necessary to keep their departments operating efficiently.
• This position requires someone who can anticipate needs, identify priorities, and take ownership of assignments with limited direction. Because you will support multiple leaders, the ability to stay organized, exercise good judgment, maintain confidentiality, and quickly adjust priorities will be essential.

Requirements

• To be successful in this role, you should be highly organized, dependable, and comfortable managing multiple priorities at once. Strong written and verbal communication skills are essential, along with excellent attention to detail and the ability to interact professionally with employees, leadership, vendors, and external partners.
• The ideal candidate is proactive and resourceful, with a willingness to handle both high-level executive support and routine day-to-day administrative tasks. You should be comfortable working independently, following through on assignments, solving problems, and stepping in wherever support is needed.
• Strong time management, discretion, adaptability, and professionalism are especially important in this position. Experience working with Microsoft Office, Google Workspace, calendar management, document preparation, and other administrative systems is preferred.

Skills

Required

• Highly organized
• Dependable
• Excellent attention to detail
• Proactive and resourceful
• Comfortable working independently
• Strong time management
• Discretion
• Adaptability
• Professionalism

Preferred

• Experience with Microsoft Office
• Experience with Google Workspace
• Experience with calendar management
• Experience with document preparation