Procurement Technician - Elizabeth City, NC at Synertex LLC in Elizabeth City, NC, USA

Job description

• 📍 Elizabeth City, NC
• 📌 Full-Time | On-site | Hiring Contingent upon Award
• Synertex LLC is seeking a Procurement Technician to provide procurement administrative support services in support of United States Coast Guard Aviation Logistics Center (ALC) operations in Elizabeth City, North Carolina. This position supports procurement operations by assisting procurement personnel with administrative duties and performing clerical and technical work related to the procurement of supplies and services. At the discretion of the Chief of Contracting Office (COCO), this position may be assigned to various product lines and divisions throughout CG-AIR.

Responsibilities

• General Procurement Support
• Apply knowledge of contract clauses, provisions, laws, regulations, and policies.
• Ensure solicitation packages include required information and supporting documentation, including Service Contract Labor Standards, Prompt Payment Act requirements, progress payments, and first article test requirements.
• Monitor contractor compliance with contract terms and conditions utilizing procurement regulations and policies.
• Update and maintain procurement documents, regulations, manuals, and related information.
• Review procurement files to ensure inclusion of required documents and information.
• Assist in determining applicable laws, regulations, clauses, and provisions.
• Utilize standardized procurement procedures and operations across various procurement phases and functions.
• Utilize automated and manual procurement systems to manage and correct routine information.
• Support purchase transactions utilizing procurement procedures and forms.
• Procurement Files, Documentation, and Procedures
• Organize contract file information in both hardcopy and electronic formats and enter contract data into management systems.
• Sort, compile, type, and distribute requisitions, contracts, orders, modifications, and supporting documentation.
• Maintain vendor mailing lists in management systems by adding or deleting information.
• Prepare, verify, abstract, control, and close out procurement documents, files, reports, and records.
• Ensure procurement documents include accurate information and terminology.
• Verify signatures, accounting codes, item descriptions, quantities, and prices and identify missing information.
• Prepare routine procurement forms for purchases.
• Route messages and documentation accurately within the workplace.
• Input and adjust standard information within automated procurement databases.
• Maintain procurement files and assist with development of procurement procedures.
• Perform additional tasks supporting procurement operations within the scope of the contract.
• Deliveries and Discrepancies
• Investigate and resolve issues involving shipments, payments, contract documentation, and related discrepancies.
• Research errors and conflicting information within procurement documentation.
• Contact vendors to check order status and expedite deliveries.
• Track requisitions, contracts, orders, and modifications utilizing automated/manual systems and vendor coordination.
• Validate undelivered orders utilizing the USCG Open Obligations Management Tool (OOMAT).
• Research errors, investigate complaints, and resolve issues related to procurement financial functions, inventory management, cataloging, transportation, and supply activities.
• Reconstruct and reconcile incomplete information and address recurring error reports.
• Generate standard reports related to procurement awards, modifications, and procurement actions.
• Invoices, Data Calls, and Administrative Support
• Download, sort, and review vendor invoices for accuracy against purchase orders, contracts, task/delivery orders, and modifications.
• Research and respond to data calls.
• Assemble and prepare procurement management reports by consolidating relevant information.
• Perform additional assigned duties within the scope of the contract.

Requirements

• Be citizens of the U.S.
• Possess the ability to read, write, speak, and comprehend English.
• Possess excellent written and verbal communication skills.
• Possess knowledge and ability to perform simple arithmetic.
• Possess knowledge of Microsoft Office applications.
• Possess excellent ability to manage multiple tasks with competing deadlines.
• Possess ability to work with minimal Government oversight.
• Possess knowledge of procurement regulations, procedures, operations, and programs related to one (1) or more procurement phases or functions.
• Possess knowledge of the various steps and procedures required to provide a full range of procurement support related to recurring and standardized purchases for commonly used supplies and services.
• Successfully complete the required Background Investigation (BI) process and obtain/maintain a Common Access Card (CAC) and ALC badge in accordance with contract requirements.
• One (1) year experience in USCG procedures.
• Proficiency in using Aviation Logistics Management Information System (ALMIS).
• Proficiency in using Asset Maintenance Management Information System (AMMIS).

Skills

Required

• Ability to perform simple arithmetic

Benefits

• Synertex LLC offers a competitive benefits package that includes medical, dental, and vision coverage, paid time off, paid Government holidays, and a 401(k) retirement plan with company match.