Job File Coordinator / Customer Service Representative at SERVPRO of Vacaville / Dixon in NC-Charlotte-28216

Job description

• Practicing excellent customer service skills (internally and externally), extreme organization, and attention to detail, you will perform project coordination tasks related to customer calls, team coordination, job monitoring, tracking, and collections. You have the ability and personality to tactfully and confidently hold others accountable. You will make sure all the important information is complete and in the right place.

Responsibilities

• Answer customer calls.
• Open job files and monitor status.
• Ensure customer requirements are followed.
• Review and validate initial field documentation.
• Create preliminary estimates.
• Ensure that communications with the customer and internal team members are clear, detailed, and frequently updated.
• Prepare job file reports, perform job file backups, and complete the job file audit process.
• Complete and review job file documentation for final upload and audit process.
• Close out jobs.
• Make collection calls.
• Collaborate with Contents Department.
• Draft correspondence and create reports as needed.

Requirements

• An absolutely strong work ethic, high energy, and drive to go the extra mile to achieve excellence.
• A low drama threshold. We are here to enjoy each other and our work, not create problems.
• That positive team attitude! We work hard, we have fun, and we have each other’s backs!
• The desire to learn, grow and develop your career
• Two or more years of administrative, organizational office-related experience.
• Experience in restoration, commercial cleaning, or moving, and/or property insurance is very helpful.
• Experience with writing estimates, job file processes, and quality assurance, a plus.
• Outstanding written and verbal communication skills, including proper pronunciation and grammar.
• Ability to maintain a consistently courteous and professional tone of voice.
• Ability to remain calm and professional during tense or stressful situations.
• Excellent organizational skills and strong attention to detail.
• Ability to work in a fast-paced, team-oriented office environment.
• Proficiency in Microsoft Office (i.e. Outlook, Word, Excel, PowerPoint).
• Ability to learn new software, including Xactimate and other restoration proprietary software.
• Ability to complete an acceptable background check subject to applicable laws.

Skills

Required

• Strong work ethic
• High energy
• Drive to go the extra mile
• Low drama threshold
• Positive team attitude
• Desire to learn, grow and develop
• Proper pronunciation and grammar
• Excellent organizational skills
• Strong attention to detail

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance
• A friendly and fast-paced work environment.
• A competitive salary.
• Medical, dental, and vision insurance.
• 401(k) plan with a generous employer match.
• Access to training for personal and professional development.