Fire Alarm Project Manager at Hays Electrical Services in Texas, TX

Job description

• The Fire Alarm Project Manager owns full execution of an assigned portfolio of Division 28 fire alarm and life safety projects, from estimate-to-operations handoff through closeout, across new construction, retrofit, and end-user work.
• This role directs the full project lifecycle — submittals and RFIs, procurement, subcontractor and field coordination, scheduling, job cost tracking and forecasting, change management, and closeout — while mentoring any Assistant Project Managers assigned to the portfolio.

Responsibilities

• Own full project execution for an assigned portfolio of Division 28 fire alarm projects, from estimate-to-operations handoff through closeout.
• Prepare, submit, and track submittals, RFIs, and shop drawings; drive approvals to keep the schedule on track.
• Lead procurement: material takeoffs, vendor quotes, purchase orders, and delivery scheduling aligned to field sequencing.
• Coordinate with GCs, electrical primes, vendors, AHJs, and internal field crews on scope, access, and sequencing.
• Own job cost tracking and forecasting; manage budget vs. actual performance and report variances to the Operations Manager.
• Maintain billing ahead of the revenue position, forecast project revenue, and ensure customer payments are collected within agreed-upon time frames.
• Prepare, negotiate, and log change orders; maintain the change order log.
• Build and maintain project schedules, including look-ahead planning and milestone tracking.
• Direct document control: contract documents, as-builts, test reports, and closeout packages.
• Lead Monthly Project Controlling (MPC) reviews and internal coordination meetings for assigned projects.
• Conduct jobsite walks to verify progress, quality, and installed conditions against plans.
• Coordinate pre-test and final acceptance testing with the AHJ and fire marshal, and assemble closeout packages: as-builts, O&M manuals, warranties, and final acceptance documentation.
• Ensure compliance with NFPA 72, NEC, local AHJ requirements, and manufacturer specifications.
• Mentor and develop Assistant Project Managers assigned to the portfolio.

Requirements

• Required
• Bachelor's degree in Construction Management, Engineering, Business, or related field, or equivalent combination of education and experience.
• 5+ years of fire alarm / life safety systems experience, including demonstrated project management ownership.
• Active Fire Alarm License
• Strong working knowledge of NFPA 72, the NEC, and local AHJ requirements.
• Proven experience managing project budgets, schedules, and subcontractor and field coordination.
• Proficiency with Microsoft Office and construction project management / job costing software.
• Strong written and verbal communication skills, with the ability to lead client and AHJ interactions.
• Valid driver's license and willingness to travel to jobsites as needed.
• NICET Level II or III certification in Fire Alarm Systems, or working toward certification.
• Experience across new construction, retrofit, and service/end-user project types.
• Prior experience at a specialty/low-voltage subcontractor.
• Experience mentoring or managing Assistant Project Managers or project coordinators.
• Hands-on familiarity with major fire alarm platforms (e.g., Notifier, Silent Knight, EST/Edwards, Simplex, Fire-Lite, Gamewell/Honeywell).

Skills

Required

• Active Fire Alarm License

Benefits

• Competitive pay based on experience
• Comprehensive health, dental, and vision insurance
• Generous paid time off and company holidays
• Opportunities for professional growth and development in a supportive, fast-paced environment