IT Procurement Analyst-Level 1 - Associate (0 - 5 Years) at Abacus Service Corporation in Juno Beach, FL

Job description

• The IT Vendor Management Office (VMO) Liaison I serves as the primary guide and coordinator for business customers navigating IT procurement governance and purchasing processes.
• This entry-level role partners with requestors, managers, IT leaders, and supply chain teams to ensure technology-related purchases are properly reviewed, approved, and processed through established governance and procurement channels.
• The VMO Liaison acts as a trusted advisor throughout the procurement lifecycle, helping stakeholders understand approval requirements and facilitate the transition from approval to purchasing.
• This position combines business analysis, project coordination, stakeholder management, and procurement support responsibilities.

Responsibilities

• IT Procurement Governance Support
• Serve as a first point of contact for departments seeking to procure IT products, services.
• Guide business stakeholders through IT Procurement Governance (ITPG), Lead Team review, and CIO approval requirements.
• Assess procurement requests and help ensure they are correctly positioned before entering procurement.
• Explain governance requirements, approval thresholds, and procurement policies.
• Assist stakeholders in preparing supporting documentation required for approvals.
• Procurement & Requisition Management
• Ensure required approvals are obtained prior to purchase initiation.
• Create and manage purchase requisitions on behalf of business customers.
• Review requests for completeness and compliance with procurement requirements.
• Coordinate submission of requisitions through procurement systems such as GEP Smart, SAP SRM, or other enterprise procurement platforms.
• Monitor requisition status and provide updates to stakeholders.
• Business Analysis & Process Coordination
• Analyze procurement requests to identify appropriate sourcing and approval pathways.
• Maintain accurate procurement records, supporting documentation, and workflow status reports.
• Assist in identifying process improvement opportunities within procurement and governance activities.
• Develop process documentation, user guides, and workflow procedures.
• Project Management Support
• Coordinate multiple procurement requests simultaneously while managing deadlines and stakeholder expectations.
• Track action items, approvals, risks, and dependencies associated with procurement activities.
• Facilitate meetings with requestors, IT leadership, Supply Chain, and vendors as needed.
• Provide status reporting and communicate procurement progress to stakeholders.
• Escalate delays, risks, or issues that could impact project timelines or purchasing activities.
• Supply Chain & Vendor Coordination
• Initiate purchasing activities with Integrated Supply Chain (ISC) once all approvals have been received.
• Coordinate with ISC, sourcing professionals, and procurement teams throughout the purchasing process.
• Support vendor onboarding and purchasing documentation requirements.
• Assist with supplier communications related to purchase requests and contract execution.
• Help ensure compliance with procurement policies and vendor management standards.

Requirements

• Bachelor's degree in Business Administration, Supply Chain, Finance, Information Systems, Management, or a related field.
• 0-3 years of experience in business analysis, procurement, project coordination, administration, or related roles.
• Strong customer service and stakeholder management skills.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Ability to work effectively in a fast-paced environment with multiple priorities.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams).

Skills

Required

• customer service
• stakeholder management
• communication
• organizational
• time-management
• GEP Smart
• SAP SRM