Project Manager at Pinnacle Consulting Group, Inc. in Greenwood Village, CO, USA

Job description

• Pinnacle Consulting Group is seeking a Project Manager to support the planning, budgeting, administration, and delivery of public infrastructure improvements for growing communities.
• In this role, you will work closely with developers, civil engineers, landscape architects, legal counsel, accountants, District Managers, District Administrators, contractors, and Boards of Directors. You will help coordinate public bidding, contract administration, change order processing, pay applications, payment coordination, budget tracking, project reporting, project closeout, and warranty oversight.
• This position is housed in the Capital Infrastructure and Facilities Management Department and reports to the Director of Capital Infrastructure and Facilities Management. The role requires strong organization, follow-through, communication, financial awareness, documentation discipline, and the ability to manage multiple priorities in a deadline-driven environment.
• This is a strong opportunity for someone with project management experience who wants to grow within public infrastructure, special districts, construction administration, and community development.

Responsibilities

• Bidding and Contract Administration
• Coordinate and administer public bidding processes, including publications, requests for proposals, bid packages, pre-bid meetings, bid openings, bid reviews, bid assessments, and interviews.
• Prepare bid summaries and present recommendations to District Boards of Directors in public board meetings.
• Administer construction contracts and consultant service agreements.
• Support contract documentation, routing, tracking, and follow-up with internal and external stakeholders.
• Budgeting and Payments
• Track, analyze, and report on project budget status.
• Prepare project budget updates and present budget information to District Boards of Directors in public board meetings.
• Review cost estimates and contracted amounts to help develop comprehensive project budgets.
• Coordinate with Accounting Managers and other internal team members to update capital fund budgets and support funding, escrow, and payment processes.
• Prepare and support annual district capital fund budgets.
• Review and process pay applications, payment documentation, and related project financial records.
• Project Oversight
• Monitor project progress and coordinate with developers, engineers, contractors, and internal teams to support project schedules, documentation, and completion requirements.
• Observe construction activities to support quality, safety, schedule awareness, and project documentation.
• Identify project issues, communicate concerns, and help coordinate resolution with the appropriate parties.
• Administer project closeout processes, including final documentation, record completion, warranty tracking, and transfer of required project materials.
• Project Administration
• Prepare content, analysis, and required documentation for annual capital fund budgets, project budgets, annual reports, bond compliance, annual audits, and disclosure statements.
• Prepare for and attend board meetings.
• Provide agenda items, supporting documentation, reports, and project updates.
• Review board meeting minutes and follow up on assigned action items.
• Maintain organized project files, records, reports, and documentation.
• Interoffice Relations
• Work closely with the Accounting Department to manage the financial and payment-related aspects of projects.
• Work closely with District Administrators and District Managers to solve problems, coordinate information, and manage project-related transactions.
• Work closely with the Facilities Team to support proper recording, documentation, and transfer of assets.
• Communicate clearly with internal departments to ensure project information is accurate, timely, and complete.

Requirements

• 3+ years of progressively responsible experience in project management, project coordination, construction administration, public works, facilities, municipal operations, or a related field.
• Bachelor's degree in a related field required.
• Strong Excel, documentation, tracking, and reporting skills.
• Strong technical aptitude with the ability to organize complex project information.
• Strong written and verbal communication skills, including the ability to present information clearly in meetings.
• Excellent organizational ability and attention to detail.
• Ability to manage deadlines, competing priorities, and follow-through across multiple projects.
• Valid Colorado Driver's License and acceptable driving record.
• Must have the ability to pass a background check.
• Knowledge of Colorado Title 32 special districts.
• Background in construction administration, public infrastructure, municipal projects, public works, or capital improvement projects.
• Experience working with engineers, contractors, developers, attorneys, accountants, or public boards.
• Budget management, cost tracking, or financial analysis experience.
• Experience preparing board packets, public meeting materials, project reports, or formal documentation.

Skills

Required

• Excellent organizational ability
• Attention to detail
• Follow-through
• Collaborative
• Detail-oriented
• Excel
• Documentation
• Tracking
• Reporting
• Budget tracking
• Project reporting

Benefits

• Medical, dental, and vision insurance
• Employer 401(k) match
• Paid holidays
• Generous PTO
• Hybrid work eligibility
• Professional development reimbursement
• Disability insurance
• Life insurance
• Employee Assistance Program resources