Administrative Assistant at Minera Alamos Inc. in Parker, AZ 85344

Job description

• Copperstone Mine is seeking a highly organized and dependable Administrative Assistant to provide administrative, organizational, and coordination support to site leadership and multiple departments.
• This position plays an important role in supporting day-to-day mine operations, construction and development activities, and general site administration. The successful candidate will be comfortable managing multiple priorities, working across departments, and maintaining a high level of accuracy, professionalism, and confidentiality.

Responsibilities

• Provide administrative support to the General Manager, site leadership, and operational departments
• Prepare and maintain correspondence, reports, spreadsheets, presentations, meeting materials, and business documents
• Maintain organized electronic and hard-copy records and assist with document control
• Coordinate meetings, calendars, agendas, meeting minutes, travel, visitors, and other site logistics
• Assist with employee onboarding logistics and coordination with Human Resources and Safety
• Support purchasing and accounting processes, including purchase requisitions, purchase orders, delivery documentation, invoice tracking, and supporting records
• Maintain contractor and vendor documentation and assist with contractor mobilization and project activities
• Assist with tracking equipment, materials, deliveries, and site or project commitments
• Support Safety with training records, inspection documentation, meetings, and administrative records
• Assist with timesheets, payroll-related documentation, office supplies, employee communications, meetings, and site events
• Maintain confidentiality of employee, company, financial, commercial, and other sensitive information

Requirements

• High school diploma or equivalent required
• Associate degree, administrative certification, or additional business-related education is preferred
• Three or more years of administrative experience in a mining, construction, industrial, or similar environment is preferred
• A valid, clean driver's license is required

Skills

Required

• Highly organized
• Dependable
• Comfortable managing multiple priorities
• Working across departments
• High level of accuracy
• Professionalism
• Confidentiality
• Valid, clean driver's license