Administrative Assistant at Riley Brothers, LLC in Plantation, FL

Job description

• The Administrative Assistant will be responsible for providing administrative support to our office personnel. The Administrative Assistant works directly with the Operations teams to create work packets and enter projects into Vista. This includes working with the General Managers and Supervisors to provide information, follow-up on questions and assistance as needed. This position also uses customer systems to obtain work orders, and follows up as needed with the GM's, Supervisors and/or customers. It might also require taking and receiving calls, taking messages and directing calls as needed.

Responsibilities

• Responsible for welcoming visitors and directing them to the appropriate office / personnel
• Carrying out clerical duties such as answering phone calls, responding to emails and preparing documents, including office correspondence, memos, presentations, etc.
• Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.
• Purchasing office supplies, equipment, and furniture.
• Overseeing the maintenance of office facilities, and equipment.
• Handles all incoming and outgoing mail (FedEx, UPS, etc.)
• Handles food ordering and hospitality for meetings (except for BOD Meetings)
• Data entry and reporting assignments/projects as requested from Peak USG staff
• Schedules travel for and completes the expense reporting processes for all non-executive Peak USG staff
• Serves as landlord contact
• Performing other relevant duties when needed

Requirements

• Approachable, welcoming and personable personality
• Detail-oriented, professional and have excellent written and verbal communication skills
• Proficiency with Microsoft Office (Word, PowerPoint, Excel, Outlook)
• Proofreading ability
• Soft analytical skills
• High School diploma or GED required
• 2+ years working in an office setting
• Prior receptionist or office administrator experience preferred
• Possession of, or ability to obtain, a valid State of Residence Driver’s License is required within two weeks of employment.
• Candidates must pass criminal and Motor Vehicle Record (MVR) background checks and pass a pre-employment drug screen.

Skills

Required

• Proofreading ability
• Soft analytical skills