Paralegal at Lakewood Church in San Antonio, TX

Job description

• Position Summary

Responsibilities

• Departmental and Administrative Support
• Serve as liaison between the Legal Department and departmental staff and leaders
• Provide high-level legal administrative support, including legal research, information requests, and clerical functions
• Manage heavy calendars and coordinate meetings, trainings, and events with internal and external executives, staff, assistants, and consultants
• Prioritize and manage multiple projects and follow through on issues in a timely manner
• Answer and route phone calls, check voicemail, return calls, and respond to Legal Department emails
• Draft and distribute interdepartmental correspondence and emails
• Demonstrate strong customer service in dealing with the public and staff
• Perform general office support, including copying, faxing, databases, mail merges, mass mailings, meeting notes, and agendas
• Deliver internal and external correspondence (e.g., post office, FedEx)
• Coordinate miscellaneous and administrative mail for the Legal Department
• Perform general office duties, special projects, and other duties as assigned
• Financial and Travel Administration
• Prepare purchase orders, contracts, travel authorizations, and check requests for the Legal Department
• Process expense reports and reimbursement requests
• Receive, review, and file monthly financial and budget reports
• Complete and submit annual insurance renewal applications
• Arrange travel, lodging, and transportation as needed
• Meetings, Communications, and Presentations
• Facilitate conference calls, in-person meetings, and related logistics
• Direct incoming and outgoing electronic communications
• Assist with preparation of presentation materials
• Draft letters, memos, policies, board minutes, and other documents and correspondence
• Legal Documents, Contracts, and Records
• Draft and maintain various release documents
• Assist with trademark and copyright administration
• Create and update status timelines for claims and lawsuits
• Receive, log, and file executed contracts and maintain a contract log spreadsheet
• Assist in contract administration, including city, state, federal, national, and global legal contracts and documents
• Maintain and update department-specific spreadsheets and timelines
• Maintain and renew Sales and Use Tax certificates for select states
• Copyright, Media, and Intellectual Property
• Assist in administration of the Copyright Department: monitor, respond to, and maintain copyright email regarding use of copyrighted materials
• Conduct renewals of music and video licenses for use and publishing
• Manage copyrighted musical works and assist with overall music management for the church
• Maintain publishing permission agreements spreadsheets
• Report fraudulent activity on social media platforms
• Assist with removal of fake social media sites, websites, and other infringing material as directed
• Personnel, Ministry, and Internships
• Organize and facilitate the quarterly legal internship program
• Facilitate and maintain new and recurring ministerial ordination/licensing for pastors, staff, and non-staff
• International Offices and External Relationships
• Assist in administration of international offices and facilitate communication between Lakewood Church and its international offices
• Establish and maintain cooperative and productive working relationships
• Professional Expectations
• Handle sensitive and confidential information with tact, discretion, and diplomacy
• Work under pressure and time constraints while handling changing priorities
• Be willing to work extended hours when necessary and remain on call as needed

Requirements

• Minimum 3 years of directly related experience
• Commitment to Lakewood Church’s vision, mission, values, and core beliefs
• High motivation, attention to detail, and flexibility
• Proficient in Microsoft Office Suite
• Excellent written and oral communication skills
• Proactive self-starter requiring minimal oversight
• Strong electronic file management skills
• Ability to conduct research via internet and legal platforms (e.g., Bloomberg, Practical Law)
• Ability to perform a wide range of secretarial and administrative functions needed for Legal Department operations
• Effective project management skills, including prioritization and organization to meet deadlines
• Strong listening skills and ability to defuse, handle, or route calls appropriately
• Ability to think clearly, analyze problems, and escalate matters to the appropriate department leader in a timely manner
• Professional appearance and conduct
• Courteous, prompt, and timely with strong attention to detail
• Demonstrated ability to multitask and manage time effectively
• Proven ability to work independently and as a strong team player
• Strong commitment to confidentiality
• High critical-thinking skills
• Paralegal Certification or equivalent work experience
• Some college preferred

Skills

Required

• Proficient in Microsoft Office Suite
• Strong electronic file management skills
• Effective project management skills
• Strong listening skills
• High critical-thinking skills
• Strong commitment to confidentiality