Administrative Assistant at Penske Automotive Group in Austin, TX

Job description

• Provides ongoing administrative support to an office or a set of managers. Functions as an assistant that will schedule and plan meetings, prepare documents and presentations, conduct market research along with performing other more routine tasks such as writing memos and taking phone calls. Responsible for answering phones, light filing, and other duties as assigned.

Responsibilities

• Assists in managing the day-to-day operations of management
• Event Planning to include proactively planning, organizing, and executing events and activities, including food and facility preparation, agenda preparation
• General office management duties including ordering supplies
• Oversees internal administrative duties such as processing invoices, budgets and expense reports, material creation, and copies
• Organizes and maintains files and records
• Plans and schedules meetings and appointments
• Follows up on and assists with small projects, including status updates and basic research
• Prepares correspondence and reports
• Makes travel arrangements
• Organizes meetings, keeping agendas, minutes, etc.
• Assists other managers
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Requirements

• Competencies
• Positive and professional attitude with the ability to get along with others
• Outstanding communication skills, with the ability to interact with all levels of staff
• Expert multi-tasker with the ability to prioritize accordingly
• Must be proficient in dealing with fast-paced, rapidly changing, and often ambiguous environments; be organized and have a commitment to details
• Positive and approachable attitude
• Organized and goal-oriented professional with the ability to use strong analytical skills, knowledge of office administrative procedures with a strong background in office management
• Results-focused individual providing high-end administrative support to various executives as well as various departments
• Must be proficient in administrative tasks to promote continuous support and improvement of the existing system
• Sound judgment and critical thinking skills
• Self-motivated and the ability to work independently with little or no supervision Strong working knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook)
• Ability to prepare executive-level presentations, memos, and general correspondence
• Provide excellent customer service
• High school diploma or the equivalent and five-year related experience or equivalent combination of education and experience.
• Associate's degree (A.A.) or equivalent; and five to seven-year related experience and/or training; or equivalent combination of education and experience.

Skills

Required

• Positive and professional attitude
• Outstanding communication skills
• Organized and goal-oriented
• Strong analytical skills
• Strong background in office management
• Results-focused
• Proficient in administrative tasks
• Sound judgment and critical thinking
• Excellent customer service