F&B Administrative Assistant at IHG in GA, United States

Job description

• JOB DESCRIPTION

Responsibilities

• Serve as the primary liaison between Food & Beverage leadership, Culinary leadership, and Human Resources regarding recruiting, hiring, associate relations, and departmental staffing needs.
• Schedule and organize culinary stages, working interviews, and candidate evaluations. Ensure proper communication with candidates, chefs, and hiring managers.
• Maintain department staffing trackers, requisitions, interview schedules, and recruitment reports.
• Assist with payroll administration for all Food & Beverage outlets and culinary departments by reviewing timecards, monitoring attendance records, identifying discrepancies, and ensuring timely payroll submission.
• Prepare associate schedules and maintain labor management records in accordance with business levels and operational needs.
• Generate labor reports, payroll summaries, overtime reports, staffing analysis, and other departmental performance metrics.
• Support purchasing operations by creating purchase requests, tracking orders, following up with vendors, and maintaining purchasing documentation.
• Assist in monitoring inventory levels for restaurant outlets, bars, banquet operations, and culinary departments. Prepare inventory reports and help identify variances.
• Maintain accurate records related to food, beverage, and operating supply inventory.
• Coordinate administrative requirements for banquet functions, private dining room events, chef tables, and specialty dining experiences.
• Assist with menu updates, printing, event documentation, departmental communications, and operational correspondence.
• Prepare reports, presentations, meeting agendas, and meeting minutes for Food & Beverage and Culinary leadership meetings.
• Monitor departmental compliance documentation, certifications, licenses, training records, and employee files as required.
• Respond to associate and management inquiries in a professional and timely manner.
• Maintain confidential personnel, payroll, and business information.
• Assist the Director of Food & Beverage, Executive Chef, Chef de Cuisine, and management team with special projects, operational initiatives, and administrative assignments as needed.

Requirements

• High school diploma or equivalent required. Associate's degree, hospitality degree, business administration coursework, or equivalent experience preferred.
• Two years of administrative, hospitality, human resources, payroll, accounting, purchasing, food and beverage, or related experience preferred.
• Previous hotel, restaurant, catering, country club, or luxury hospitality experience preferred.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Experience with payroll systems, scheduling software, inventory systems, purchasing platforms, or hotel management systems preferred.
• Sitting for extended periods while completing administrative tasks.
• Moving throughout hotel outlets, banquet spaces, kitchens, offices, and storage areas.
• Lifting or carrying items weighing up to 25 pounds.
• Filing, organizing, and handling office materials and supplies.
• Occasional bending, stooping, kneeling, and reaching.

Skills

Preferred

• Experience with payroll systems
• Scheduling software
• Inventory systems
• Purchasing platforms
• Hotel management systems

Benefits

• USD 20.00 - 22.00