Seasonal Document Scanning & Records Managment Assistant - Part-Time at Associa in Indian Land, SC

Job description

• Seasonal Document Scanning & Records Management Assistant (Part-Time)
• Location: Indian Land, SC
• Schedule: 20 Hours Per Week (no more than 30 hours average per week)
• Position Type: Seasonal/Temporary
• Are you highly organized, detail-oriented, and comfortable working with confidential information? We are seeking a dependable Seasonal Document Scanning & Records Management Assistant to support a large-scale document digitization and filing project.
• In this role, you will be responsible for converting sensitive paper records into electronic files, ensuring documents are accurately named, organized, and uploaded into SharePoint. This position is ideal for someone who enjoys administrative work, has strong attention to detail, and takes pride in maintaining accuracy and organization.
• This is a temporary, part-time position (20 hours per week) that will continue until the assigned document-scanning and filing project is completed. Once all project work has been successfully completed, the position will conclude.

Responsibilities

• Scan sensitive and confidential documents into electronic format.
• Review scanned documents to ensure they are complete, clear, and legible.
• Accurately identify, label, and name electronic files according to established naming conventions.
• Upload documents to the appropriate SharePoint locations and folders.
• Ensure records are filed under the correct property, resident, vendor, employee, or other designated category.
• Maintain strict confidentiality when handling sensitive information.
• Verify document names and filing locations for accuracy before upload completion.
• Identify missing, duplicate, incomplete, or improperly scanned documents and communicate issues to the appropriate team member.
• Follow established procedures for handling, storing, and maintaining confidential records.
• Help maintain an organized, accurate, and searchable electronic filing system.
• Assist with additional administrative and records-management projects as needed.

Requirements

• What We're Looking For
• Exceptional attention to detail and commitment to accuracy.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Basic computer proficiency and familiarity with Microsoft Office applications.
• Strong organizational and time-management skills.
• Ability to follow detailed procedures and established naming conventions.
• Self-motivated, dependable, and able to work independently.
• Previous experience in administrative support, data entry, records management, document scanning, or office administration.
• Experience using SharePoint or other electronic document management systems.
• Key Skills for Success
• Attention to Detail
• Confidentiality & Professionalism
• Organization & File Management
• Data Entry Accuracy
• Computer Proficiency
• SharePoint Navigation
• Records Management
• Time Management
• Ability to Follow Procedures

Skills

Required

• Exceptional attention to detail
• Commitment to accuracy
• Basic computer proficiency
• Strong organizational skills
• Time-management skills
• Ability to follow detailed procedures
• Self-motivated
• Dependable
• Ability to work independently

Preferred

• Experience in administrative support
• Experience in data entry
• Experience in records management
• Experience in document scanning
• Experience in office administration
• Experience using SharePoint