Practice Development & Marketing Coordinator at ENT & Allergy Associates of Florida in Tampa, FL, USA

Job description

• Florida ENT and Allergy, a division of ENT and Allergy Associates of Florida, is currently seeking a full-time Practice Development & Marketing Coordinator. Our practice provides comprehensive general and subspeciality ENT medical and surgical care within the convenience of one medical group. Patient care is our top concern, and because we can provide both diagnosis and rehabilitative services, our patients know they can depend on our team for all their needs. Florida ENT and Allergy is a 13-location division of ENT and Allergy Associates of Florida with offices in Hillsborough, Pinellas and Pasco counties.
• This is a dynamic opportunity for a highly organized, creative, analytical, and technology-savvy individual who wants to grow with a rapidly expanding healthcare organization. This role combines marketing, practice development, communications, graphic design, technology, data analysis, and project coordination.
• The ideal candidate is someone who enjoys variety, takes initiative, solves problems, and looks for ways to make things better. We are looking for someone who can grow into increasing responsibility as our organization continues to expand.
• This position is designed for someone who wants to grow with the organization.
• As Florida E.N.T. & Allergy continues to expand, the responsibilities of this role will evolve. The successful candidate will have opportunities to take on additional projects, develop new skills, work more closely with leadership, and grow into areas of greater responsibility based on their strengths and interests.
• We are looking for someone who doesn't simply want to complete a list of tasks. We want someone who is interested in learning the business, identifying opportunities, developing solutions, and becoming an increasingly valuable part of our team.
• You may be a great fit if you are the person who sees a problem and thinks: "There has to be a better way to do this."
• You enjoy learning new things, figuring out how systems work, making information look professional, working with data, creating solutions, and jumping into new projects.
• If you are looking for a position where no two days are exactly alike and your responsibilities can grow as you grow, we would love to hear from you.

Responsibilities

• Support marketing and practice development initiatives that help grow the organization and improve the patient and referring-provider experience.
• Coordinate marketing initiatives in collaboration with our marketing company and outside vendors.
• Support digital marketing, social media, website content, online reputation, and brand initiatives.
• Assist with physician referral and community outreach initiatives.
• Create and update marketing materials, flyers, presentations, graphics, signage, and other visual communications.
• Assist with creating, updating, and maintaining forms, templates, documents, and other materials used throughout the organization.
• Support new office openings, organizational initiatives, special projects, and other growth-related activities.
• Develop and maintain spreadsheets, reports, tracking tools, dashboards, and other resources to support decision-making.
• Analyze data and identify trends and opportunities that can improve marketing performance, referral growth, and practice operations.
• Assist with project coordination, budgets, vendor communication, and deadlines.
• Support internal communications, employee engagement initiatives, and company events.
• Help identify and implement technology, AI, and process-improvement solutions that increase efficiency.
• Assist with online reputation management and maintaining a consistent brand across locations.
• Work with leadership and various departments to support organizational priorities and special projects.

Requirements

• Organized and detail-oriented
• Creative and comfortable with graphic design
• Analytical and comfortable working with data
• Highly proficient in Microsoft Excel
• Technology-savvy and quick to learn new systems
• A strong written and verbal communicator
• A creative problem solver who takes initiative
• Comfortable managing multiple projects and competing priorities
• Able to work independently while collaborating with leadership and team members
• Adaptable and comfortable in a growing organization
• Interested in taking on additional responsibility and growing professionally
• Microsoft Excel, including formulas, reporting, data analysis, and dashboards
• Microsoft Office and Google Workspace
• Graphic design and visual content creation
• Marketing and digital communications
• Website and social media platforms
• Data reporting and analytics
• CRM or healthcare software systems
• Project management tools
• Document and form creation
• AI and technology tools
• Process improvement and workflow development
• Healthcare or medical practice experience is a plus, but we are willing to train the right person who has the right combination of skills, initiative, and willingness to learn.

Skills

Required

• Organized and detail-oriented
• Highly proficient in Microsoft Excel
• Strong written and verbal communicator

Benefits

• Medical, Dental and Vision: Effective 1st of the month after 60 days of employment.
• Company paid STD, LTD, Life: Effective 1st of the month after 1 year of full-time employment.
• 401(K): Effective 1st of the month after 1 year of employment.
• 6 Paid Holidays: Effective immediately.
• PTO: Time earned per pay period
• Company uniforms provided