Payroll & HR Administrative Assistant - HYBRID at U.S. Physical Therapy, Inc. in Denver, Colorado, United States

Job description

• The HR & Payroll Administrative Assistant provides essential support to the Payroll and HR teams by assisting with essential payroll duties, assisting with LOA (Leave of Absence) tracking, new hire onboarding, maintaining employee records, and ensuring compliance with company policies and regulatory requirements. This role serves as a key point of contact for employee inquiries related to payroll and HR matters.
• This is a hybrid position requiring a minimum of two days per week on-site at our headquarters in Centennial, CO.

Responsibilities

• Assist with bi-weekly payroll processing and act as a backup for the payroll specialist, ensuring accuracy and timeliness
• Assist with the verification of timesheets, hours worked, overtime, paid time off, and other pay-related data
• Assist with terminations and status changes as needed, owning administrative pieces in the HRIS
• Submit payroll adjustments, bonuses, commissions, and special payments as directed to parent company payroll department
• Respond to team member payroll inquiries
• Maintain payroll records and ensure confidentiality of sensitive information
• Act as a backup for tracking team member leaves including FMLA, medical leave, personal leave, and other approved absences
• Update payroll and HRIS systems with leave information as needed
• Communicate leave information and policies to team members as needed
• Own new hire onboarding in HRIS
• Support reporting for various Human Resources needs, such as turnover, headcount, etc.
• Assist in answering general People Services questions to team members across the organization
• Work collaboratively across the People Services team as needed
• Support general administrative duties for HR and Payroll functions
• Other duties as assigned

Requirements

• Associate degree in Human Resources, Business Administration, Accounting, or related field (or equivalent work experience)
• Minimum 1-3 years of experience in finance, payroll processing, and HR administrative support
• Experience with multi-state payroll (multi-system time keeping preferred)
• Knowledge of HRIS systems
• Experience with Microsoft Office Suite, especially Excel
• Experience tracking leaves of absence and employee relations matters preferred

Skills

Required

• Payroll processing
• HR administrative support
• Multi-state payroll
• HRIS systems
• Microsoft Office Suite, especially Excel

Benefits

• Excellent benefits package including Medical, Dental, & Vision Insurance
• Flex Spending Accounts
• 401k/ROTH IRA with employer match
• Company-Sponsored Group Life Insurance, AD&D and Long-Term Disability
• Professional Development Reimbursement
• Accrued Paid Time Off, up to 120 hours in the first year
• 7 Company Paid Holidays + 2 Floating Holidays of your choice
• Employee Assistance Program (EAP) and Annual Calm.com subscription
• Work/Life Balance
• Opportunities for professional development and specialized training
• Mentorship programs
• DEI=B Focus Groups