Office Operations Assistant at West Virginia, WV in Harrison County

Job description

• We are seeking an organized, reliable, and proactive Office Operations Assistant to perform full-performance level clerical work in support of daily operations within our Parole Office. Working under general supervision, this position serves as a critical administrative hub for the department and requires regular direct contact with adult probationers and parolees. The primary focus of this role is ensuring the smooth, daily function of the office by maintaining accurate filing systems, creating official forms and documents, managing supply requisitions, and keeping detailed daily logs. Additionally, the Office Operations Assistant handles high-volume communication by answering incoming phone calls, taking and delivering precise messages, and routinely contacting designated personnel regarding inmate status and records.
• Beyond standard administrative duties, this role provides essential clerical support to regional case management workflows. The successful candidate will complete assignments tied to key correctional documentation, including assembling and processing home plan reports, clemency paperwork, post-sentence reports for the Parole Board and correctional facilities, and violation reports. The position also involves processing co-operative paperwork for other states and carrying out related operational work as assigned. Candidates should possess strong organizational skills, high attention to detail, and the ability to maintain professional boundaries in a criminal justice environment.
• Performs related duties as assigned.
• *This position will be based in the Clarksburg Parole Office.
• Click The APPLY Link To Apply Online.

Responsibilities

• Perform full-performance level clerical work in support of daily operations within our Parole Office.
• Maintain accurate filing systems, create official forms and documents, manage supply requisitions, and keep detailed daily logs.
• Answer incoming phone calls, take and deliver precise messages, and routinely contact designated personnel regarding inmate status and records.
• Complete assignments tied to key correctional documentation, including assembling and processing home plan reports, clemency paperwork, post-sentence reports for the Parole Board and correctional facilities, and violation reports.
• Process co-operative paperwork for other states and carry out related operational work as assigned.
• Performs related duties as assigned.

Requirements

• Training: Graduation from a standard high school or the equivalent.

Skills

Required

• Organizational skills
• Attention to detail