Payroll and Accounts Payable Manager at UMOS, Inc. in Milwaukee, WI

Job description

• Earn up to $3,000 in incentive pay during your first year of employment!
• Are you a motivated, results-oriented candidate seeking to put your talents, skills, and experience to work as part of a mission-driven, customer-focused organization? If so, we invite you to join UMOS’ diverse and dedicated team of over 1,000 professionals making a positive difference across more than 60 offices in seven states. Whether you are passionate about facilitating early childhood development; providing training and career planning for a parent; aiding a farmworker in accessing basic needs and new opportunities; educating at-risk individuals in HIV prevention; or supporting those fleeing domestic violence or human trafficking, UMOS is the place where you can fulfill your passion for helping families, businesses, and communities build better futures.

Responsibilities

• Responsible for all aspects of payroll operations, including developing and maintaining systems, coordinating timekeeping, processing, and overseeing payroll transactions, such as salaries, benefits, deductions, taxes, and third-party payments.
• Supervise, coach, and develop the payroll staff.
• Ensure payroll is completed in a timely manner.
• Develop, maintain, and abide by comprehensive procedures and regulations for all aspects of payroll processing.
• Develop and maintain training resources for staff and managers.
• Promptly resolve payroll issues and discrepancies.
• Collaborate with human resources and accounting teams on payroll issues.
• Responsible for monitoring, overseeing, and processing 401(k) activity including employee and employer contributions as well as other 401(k) activities such as reporting and audit.
• Monitor and balance related general ledger account balances.
• Coordinate and process requests from external auditors, including financial audits as well as program monitoring.
• Oversee the processing of all weekly, monthly, quarterly, and annual federal, state, and local payroll reports, filings, and deposits.
• Coordinate payroll activity with UKG and other systems (intranet, Kronos, Sage 300 and Sage Intacct) to ensure payroll continuity and correct posting/reporting of payroll activity.
• Monitor, process, and record monthly and annual paid time off balances.
• Serve as the primary backup for company payroll processing.
• Keep up to date on all federal, state, and local regulations through continual self-driven research, as well as attending webinars and other appropriate training.
• Responsible for the operations of accounts payable, including payments to vendors, clients and employee expense reports and travel reimbursements.
• Supervise, coach, and develop accounts payable and payroll staff.
• Develop, maintain, and abide by comprehensive procedures for all aspects of accounts payable processing.
• Develop and maintain training resources for staff and managers.
• Provide assistance to UMOS managers and staff in related accounts payable activities.
• Establish an environment of continuous process improvement with respect to the efficiency and effectiveness of the accounts payable department.
• Assure timely and accurate disbursement to vendors, clients, and employees.
• Oversee vendor accounts, including communicating with new vendors to set up account information, responding to payment inquiries, and managing vendor details.
• Oversee employee expense reports, including travel reports.
• Oversee of the 1099 tax processing and submission including required IRS compliance components throughout the year.
• Manage UMOS corporate credit card activity, including enforcement of UMOS policies and procedures.
• Manage UMOS gift and incentive card activity, including enforcement of UMOS policies and procedures.
• Coordinate and process requests from external auditors, including financial audits as well as program monitoring.
• Manage migration of payable activities from Sage to new ERP system.
• Serve as the primary backup for UMOS accounts payable processing.
• Keep up to date on all federal, state, and local regulations, for all states that UMOS does business in, for both the payroll and accounts payable processes, through continual self-driven research, as well as attending webinars and other appropriate training courses.
• Perform other duties as assigned.

Requirements

• Bachelor’s degree in business administration, accounting, finance, or related field preferred.
• Four or more years of payroll experience required.
• Two or more years of leadership experience preferred.
• Experience in multi-state payroll and taxes a plus.
• Ability to work both independently and to work collaboratively in teams.
• Experience working with generally accepted accounting principles.
• Working knowledge, experience, and utilization of payroll and financial software applications required.
• Experience with UKG a plus.
• Experience with Business Intelligence software a plus.
• Intermediate to advanced Excel skills required, along with proficient use of other Microsoft applications such as Word, Outlook, Teams.
• Strong analytical and problem-solving skills
• Good planning and organizational skills to balance and prioritize workload.
• Experience working in the not-for-profit industry and grant accounting is preferred.
• Able to travel and work irregular hours occasionally; ability to work additional hours as necessary.
• Education
• Bachelors or better in Accounting or related field.

Skills

Required

• Intermediate to advanced Excel skills
• Good planning and organizational skills

Preferred

• Experience with UKG

Benefits

• To support its team members, UMOS offers highly competitive compensation as well as a benefits package including:
• Paid time off that will increase over your years of service
• 15 paid holidays annually
• A robust range of insurance covering health, dental, vision, life, short- and long-term disability, and accidental death & dismemberment
• The options to establish either a Health Savings Account or Flexible Spending Account, which can be used to cover deductibles, prescriptions, and other healthcare expenses
• A variety of support services to promote well-being through the employee assistance program
• Retirement plan options, including 401(k) and Roth IRA, allowing you to make pre-tax or after-tax contributions. For those participating in the 401(k) Retirement Plan, UMOS annually contributes at least 3% of employees’ eligible compensation.
• Starting $81,059.78 to $101,324.72 / Exempt Salary Per Year