Administrative Assistant at Peek Law Group in TX-Austin-78702

Job description

• The Family-Based Immigration Administrative Assistant provides in-person administrative and logistical support to our family-based immigration team. This role works closely with attorneys, offshore paralegals, and clients to help ensure that case materials are properly collected, organized, and prepared for legal processing.
• This position plays a key role in bridging the gap between clients and our offshore team by handling physical documents, assembling application packets, and meeting with clients to collect required documentation. The ideal candidate is bilingual in English and Spanish, highly organized, and comfortable working directly with clients in a supportive, service-oriented environment.
• This role is ideal for someone who enjoys structured work, client interaction, and being a dependable point of contact within the office.

Responsibilities

• Client & Document Support
• Meet with clients in person to collect required immigration documents and supporting evidence
• Review documents for completeness and organization (not legal accuracy)
• Assist clients with signing forms, affidavits, and other required paperwork
• Answer basic process-related questions and coordinate next steps with the legal team
• Packet Preparation & Case Support
• Assemble and organize physical immigration packets for attorney and paralegal review
• Print, scan, and upload documents into the firm’s case management system
• Assist offshore paralegals by serving as the in-office point of contact for physical documents
• Administrative & Office Support
• Organize and maintain hard-copy immigration files and folders
• Handle mail duties, including certified mail and outgoing immigration filings
• Assist with scheduling document drop-offs, pick-ups, or in-office client visits
• Support attorneys and paralegals with additional administrative tasks as assigned

Requirements

• Strong attention to detail and ability to follow through on tasks from start to finish
• Comfortable handling sensitive personal documents with discretion and care
• Professional, patient, and approachable when interacting with clients in person
• Comfortable learning and using office technology (printers, scanners, case management software)
• Ability to work collaboratively with both in-office and offshore team members
• Our Mission Statement: “Being your voice in Adversity through the pursuit of Justice, Mercy and Restoration.”
• Our Core Values Called to champion those in need, every day in every small way, by: Responding Graciously, Advocating Tenaciously, Taking Ownership, Sowing Generously, Empowering for Excellence, and Restoring Compellingly.

Skills

Required

• Bilingual in Spanish and English
• Strong attention to detail
• Ability to follow through on tasks
• Comfortable handling sensitive documents
• Professional, patient, approachable
• Comfortable with office technology
• Collaborative
• Embraces firm's mission and core values

Benefits

• Sedera
• HSA Matching
• HSA
• 401(k)
• 401(k) matching
• Bonus based on performance
• Paid time off
• Compensation: $45,000.00 - $48,000.00 per year