Sales Coordinator for Food & Beverage at Vail Resorts in Vail, CO, US

Job description

• Come work and play in the mountains! Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.
• With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.
• Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first).
• The Food & Beverage Coordinator provides sales, administrative, payroll, hiring, onboarding, and outlet group coordination support for Food & Beverage outlets. This role focuses exclusively on
• restaurant and bar operations, supporting group dining and outlet-based events while ensuring accurate sales reporting, staffing coordination, and administrative compliance. The position serves as a key liaison between outlet leadership, culinary teams, and internal partners.

Responsibilities

• Sales & Outlet Group Coordination (Primary Focus)
• Coordinate group dining reservations, restaurant buyouts, and outlet-based events
• Communicate sales and event details including menus, pricing, guarantees, and service timelines
• Liaise with Sales, Culinary, and Outlet Management to ensure operational readiness
• Track outlet sales performance, group dining revenue, covers, and average check
• Compile and distribute daily, weekly, and monthly outlet sales reports
• Support outlet sales forecasts and budget tracking
• Reconcile POS sales data and identify discrepancies
• Assist with post-event sales reconciliation and reporting
• Coordinate hiring processes for F&B outlet positions in partnership with management and HR
• Schedule interviews and track candidate progress
• Prepare and process new hire onboarding documentation
• Maintain employee files, training records, and compliance documentation
• Support offboarding documentation and final payroll coordination Payroll & Labor Administration
• Collect, review, and process payroll data for outlet team members
• Audit timekeeping records for accuracy, including punches, job codes, tips, and transfers
• Track overtime, missed punches, and payroll corrections
• Coordinate payroll submissions and deadlines
• Resolve payroll discrepancies with managers and HR General Administrative Support
• Provide administrative support to F&B outlet leadership
• Maintain staffing rosters and labor reporting
• Assist with schedule coordination for outlets and group dining events
• Maintain organized digital and physical records for audits and reviews Systems & Tools
• Utilize POS, payroll, scheduling, and reporting systems (e.g., Simphony/Micros, Excel)
• Ensure accuracy and consistency of outlet data across systems

Requirements

• 1–3 years of experience in Food & Beverage operations, sales coordination, or hospitality administration
• Experience supporting sales reporting, hiring, onboarding, or payroll processes
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Excel
• Experience in hotel or multi-outlet restaurant environments
• Familiarity with POS and labor management systems
• Understanding of outlet sales metrics and labor controls Core Competencies
• Sales coordination and reporting
• Administrative and payroll accuracy
• Hiring and onboarding support
• Professional communication and confidentiality

Skills

Required

• Proficiency in Microsoft Excel

Benefits

• Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons
• MORE employee discounts on lodging, food, gear, and mountain shuttles
• 401(k) Retirement Plan
• Employee Assistance Program
• Excellent training and professional development
• Referral Program
• Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
• Free ski passes for dependents
• Critical Illness and Accident plans
• The expected pay range is $21.47/hr - $26.29/hr. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.