Receptionist at FBFK Law in Irvine, CA 92614

Job description

• Salary Range
• $23.00 - $30.00 Hourly
• Position Type
• Full Time
• Category
• Legal
• Receptionist
• Receptionist
• Orange County (Irvine, CA) Office | Full-Time, Non-Exempt
• Ready to be the face and voice of an award-winning law firm? As our Orange County Receptionist, you're the first smile clients see and the first "hello" they hear — and you set the tone for their whole experience with FBFK. No two days look the same: one minute you're greeting a client, the next you're helping pull off a firm event or keeping the office humming behind the scenes. It's a fast-moving, people-facing role for someone who loves being at the center of the action, and it's shared by two team members who team up on coverage so no one's ever on an island.

Responsibilities

• Reception & Phone Support
• Greet visitors, clients, and vendors in a professionally warm and welcoming manner
• Answer, route, and introduce incoming calls quickly and accurately, taking messages as needed
• Issue and track parking validations for client and visitor meetings
• Schedule and manage conference room bookings and meetings
• Mail & Office Operations
• Manage incoming and outgoing physical mail, ensuring it reaches the right person
• Keep kitchens stocked and clean, restocking at least once a day and unloading dishwashers
• Maintain kitchen supply lists and place weekly orders within budget
• Coordinate with building management and cleaning vendors on office upkeep
• Set up conference room technology for meetings as needed
• Events & Administrative Support
• Support office events, including catering setup and cleanup
• Provide ad hoc administrative support — copies, document compilation and editing
• Process and route expense and reimbursement documentation as directed
• Maintain supply inventory within budget and submit orders for approval
• Help train new hires on front-desk and office procedures

Requirements

• What We're Looking For
• You don't need a law degree — just a great attitude, a knack for making people feel welcome, and the ability to juggle a ringing phone, a waiting client, and a catering delivery all in the same five minutes.
• High school diploma or equivalent required; associate's degree preferred
• 1–2 years of experience in a receptionist, office assistant, or administrative support role; law firm or professional services experience preferred
• A warm, professional, people-first vibe — you genuinely enjoy being the one who makes someone's day easier
• Excellent professional verbal communication skills and telephone etiquette
• A calm, can-do energy when the phones are ringing and the requests are stacking up
• Proficiency with Microsoft Office and Microsoft Teams; ability to learn firm systems
• Strong organizational skills and attention to detail; able to manage multiple priorities and interruptions
• Discretion in handling confidential client and firm information
• Ability to lift and move supply deliveries and event materials up to 25 lbs.

Skills

Required

• Warm, professional, people-first vibe
• Calm, can-do energy

Benefits

• A front-row seat at an award-winning, fast-growing firm — plus real opportunities to learn and grow with us
• A tight-knit Orange County team that has your back and shares the load
• Variety, every day — reception, events, office life — never a dull moment
• A firm that's investing in its people, not just filling seats
• The anticipated hourly pay range for this position is $23.00–$30.00, depending on experience and qualifications, consistent with California pay transparency requirements. FBFK offers a comprehensive benefits package, including medical, dental, and vision coverage, 401(k), and paid time off.