Accounts Payable/Accounts Receivable Specialist at INFICON in Longmont, CO, United States

Job description

• We are seeking an experienced AP/AR Specialist with strong SAP proficiency to manage a broad range of accounts payable and accounts receivable functions at our Longmont location. This is a full time, fully onsite position.
• This role requires a detail-oriented, organized and methodical professional who can independently handle purchase orders, invoices, vendor management, credit administration, payment reconciliation, and vendor remittances as it relates to AP/AR. The ideal candidate is comfortable working with SAP, Excel and has excellent communication skills. Accurate and timely processing of all AP/AR processes is the first priority. Being able to work through accounting questions and understand the greater impact of this role is also key.

Responsibilities

• Accounts Payable (AP)
• Ensure prompt, accurate vendor payments - processing online and mailed invoices with or without purchase orders. Payments are made via ACH, Wire, check on online for certain vendors (domestic and international).
• Own payment run process from start to finish - approx. three per month
• Confirm and verify vendor bank details for new/changing vendors
• Interface with bank websites to process and verify payments
• Create new vendor records and maintain/update existing vendor details
• Track and manage utility accounts, ensuring timely payment and up-to-date status
• Track and maintain payroll benefits payables
• Maintain process documents for all areas of responsibility
• Accounts Receivable (AR)
• Accurately record all receipts in a timely manner in SAP and maintain monthly AR aging file
• Own collections process to ensure receivables are under control and minimized
• Create invoices daily in SAP based on shipments reports and work with customer software as needed
• Release orders/payments in SAP once payment is confirmed via credit card, ACH, or wire
• Adjust client credit limits as needed based on established guidelines
• Deposit checks at the bank as needed - move to onsite deposits planned
• Maintain process documents for all areas of responsibility
• Prepare accurate bank reconciliation on a daily/monthly basis
• General/Cross Functional
• Prepare and post journal entries (JEs) related to foreign currency conversion gains/losses
• Collaborate with internal departments (sales, customer service, supply chain and production) to resolve discrepancies and support smooth transaction processing
• Maintain accurate, organized records to support audits and month-end close

Requirements

• 5–7 years of experience in accounts payable and/or accounts receivable
• Associate or bachelor's degree in accounting or equivalent experience
• Substantial, hands-on experience with SAP (AR including customer maintenance, invoice processing, vendor maintenance, payment runs, and related transactions)
• Experience managing vendor relationships, including setup and maintenance of vendor master data
• Experience with credit management processes (credit holds, credit limit adjustments)
• Familiarity with bank and SAP ACH, wire, and credit card bank and SAP payment processing and reconciliation
• Strong attention to detail and accuracy in a high-volume transaction environment
• Strong communication skills for interfacing with banks, vendors, and cross-functional/external teams
• Ability to work independently and manage multiple priorities and deadlines
• Experience with self-bill vendor arrangements is a strong plus (not required)

Skills

Required

• SAP
• Excel
• Accounts payable
• Accounts receivable
• Vendor management
• Credit management
• Reconciliation
• Attention to detail
• Communication skills
• Ability to work independently
• Manage multiple priorities and deadlines

Preferred

• Self-bill vendor arrangements

Benefits

• INFICON’s forward-thinking approach offers countless opportunities to design, support, and manufacture a diverse product portfolio that expands globally. Our Lean and Agile work environment offers competitive compensation, relocation assistance, a discretionary bonus, and generous employee benefits; major medical, dental, health, vision, 401K, vacation and sick time, tuition reimbursement, and more!
• For Longmont, the expected hourly wage for this position is between $27- $31/hr. The actual compensation will be determined based on experience, location, and other factors permitted by law. In addition, INFICON employees are eligible for a profit-sharing bonus with a target of 10% as well as 401K match up to 8% (vesting schedule).
• INFICON provides a dynamic work environment that promotes diversity, equity, and inclusion. Our employees experience ongoing green initiatives, flexible work hours, and a variety of health and wellness programs.
• INFICON’s forward-thinking approach offers countless opportunities to design, support, and manufacture a diverse product portfolio that expands globally. Our Lean and Agile work environment offers competitive compensation, relocation assistance, a discretionary bonus, and generous employee benefits; major medical, dental, health, vision, 401K, vacation and sick time, tuition reimbursement, and more!