Employer Compliance Officer at Oklahoma State Government in Oklahoma County

Job description

• If applicable, please upload a copy of your two most recent performance reviews along with your resume.
• Applicants must be authorized to work in the U.S. for any employer at the time of application. The agency is unable to sponsor or take over sponsorship of an employment visa.
• Job Type/Salary/Location
• Full-time
• Vacancies: One
• Salary: $45,078.00 annually; $21.672115 hourly
• Primary Working Hours: M-F; 8:00am – 5:00pm
• FLSA Status: Non-Exempt
• Location: Oklahoma City, OK
• Travel: None
• Supervisory: Not Applicable
• Language Preference: English and Spanish
• Benefits
• The State of Oklahoma offers a comprehensive Benefits Packet, including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.

Responsibilities

• Conducts and participates in unemployment insurance tax enforcement programs in the Tax Division within OESC’s Workforce Services Department; this tax division is responsible for administering the state unemployment insurance tax program mandated by the U.S. Department of Labor in accordance with federal & state law, rules, regulations, policies, and procedures.
• Review employer’s tax documents and make statutory determinations on the employer’s SUTA account.
• Counsel appropriate stakeholders on the interpretation of and compliance with the Oklahoma Employment Security Commission Act, Administrative Rules, and correct reporting procedures.
• Balance the tax accounting system to ensure all monies and charges are correctly posted to the taxpayer’s account.
• Receive and analyze required employer documentation to ensure compliance with state law, agency & departmental procedures resolving issues of taxpayer’s compliance with tax and wage reporting.
• Conduct tax division front-line work and front-line team work as needed with a wide variety of decision-making.
• Maintain the required safety and security protocols associated with the above-mentioned responsibilities.
• Utilize excellent customer-service skills to provide the best results for the multiple activities involved in the tax division work activities and due to the high volume of tax-related questions from stakeholders. The work activities include but are not limited to: determine employer liability for compliance with the OESC Act; assign employers tax numbers; maintain changes in business ownership, address, and liability status; manage employer unemployment insurance (UI) tax accounts and tax accounting records; enforce continued employer compliance with UI tax filing and payment requirements; investigate missing wages for UI claimants denied UI benefits for insufficient wage credits; UI benefit wage charge/reimbursing employer billing; annual employer UI rate process; make determinations on total/partial successor processes.
• Review and analyze incoming applications for employer’s OK Unemployment Insurance (UI) Tax Account number, Employer Status Reports, and wage data to determine Unemployment Insurance (UI) tax liability of new, successor, and reinstated employing units according to statutory provisions.
• Prepare account registration documentation & other financial records to ensure that they comply with state law / agency and departmental procedures.
• Research highly complex problems and situations involving business acquisitions and transfers applicable to successor employers.
• Maintain daily accounting history records, audit State Unemployment Tax Act (SUTA) tax accounts and approve, prepare, and post accounting entries to reconcile and maintain accounts.
• Counsel taxpayers on laws and regulations governing SUTA tax obligations & meeting these requirements. Audit SUTA tax accounts & certify Federal Unemployment Tax Act (FUTA) tax credits with IRS.
• Assist supervisor(s) as needed, prepare correspondence, and complete projects requiring exception handling.
• Follow the required OESC’s safety / security protocols.
• On-site attendance is an essential function of the position, as the role requires direct interaction with staff, clients, and on-site office resources.
• These job functions, responsibilities and activities may change at any time with or without notice.

Requirements

• Knowledge of - a wide variety of different job titles or types of positions across the entire range of employment; spelling, punctuation, and business English; accounting principles and theories; financial statements; computer technology relating to accounting systems; modern office methods and procedures; and maintenance of complex records.
• Skill and Competencies – excellent verbal and written communication skills expressing ideas clearly and concisely.
• Ability to - write basic reports; establish and maintain effective working relationships with others; to perform highly independent work; participate with others as a contributing team member; conduct several projects simultaneously; handle confidential work; review and analyze financial information; analyze and resolve complex situations; serve as an expert witness in administrative hearings; make independent decisions; prioritize work independently; interpret and handle routine matters in accordance with agency policy; follow oral and written instructions.
• Education and Experience requirements at this level consist of a bachelor’s degree or an equivalent combination of education and experience, substituting professional level public administration, business, auditing, or accounting experience for each year of the required bachelor’s degree.
• Computer Skills – Employee must be capable of proficiently using OESC’s standard software (Microsoft Office - Word, Outlook, Excel, Access, and Teams), and the Internet, as well as proficiency to learn other software as needed.
• Employees must be capable of lifting, carrying, and moving objects of up to 25 pounds.
• Applicants must be willing and able to complete all job-related travel normally associated with this position.
• Prefer fluent in English and Spanish

Skills

Required

• Excellent customer-service skills
• Ability to write basic reports
• Ability to handle confidential work
• Ability to make independent decisions
• Ability to prioritize work independently

Preferred

• Fluent in English and Spanish