Medical Office Administrator - Part time or Full time at Creative Speech Solutions, LLC in Summit, New Jersey

Job description

• Creative Speech Solutions, LLC, located in Summit, NJ, is hiring a temporary part-time or full-time employee from November 2026 through April 2027. This position is based in our Summit office. The full time option is Monday through Friday, five days per week OR the role can be part of a job-share arrangement 20–40 hours per week, depending on part-time or full-time availability.
• The BOE / Clinic Administrator oversees administrative operations supporting both clinic and school-based services. This role manages Board of Education contracts and coordination, therapist credentialing and compliance, staff onboarding and records, billing and productivity tracking, patient and evaluation coordination, and day-to-day technology and administrative systems. The position serves as a central point of coordination between therapists, leadership, school districts, and external agencies while ensuring accurate documentation, timely compliance, and efficient administrative processes.

Responsibilities

• Manage relationships, contracts, communication, and administrative requirements with Boards of Education and school districts.
• Coordinate therapist credentialing, licensing, compliance, background checks, and renewals.
• Manage employee/contractor onboarding, offboarding, personnel records, and system access.
• Administer Google Workspace, Therabill, JotForm, and related systems.
• Assist with BambooHR onboarding, offboarding, employee records, and staff documentation.
• Support system access, credential tracking, compliance records, and routine administrative updates.
• Oversee school billing, therapist logs, documentation, invoicing, and follow-up.
• Track and analyze productivity, billable hours, service activity, and key operational metrics.
• Maintain website content, forms, brochures, and other organizational materials.
• Support leadership with accurate records, reporting, and administrative follow-up.

Requirements

• Bachelor’s degree in Healthcare Administration, Business Administration, Communications or a related field.
• 2+ years of administration experience in healthcare, clinic, school-based settings, or a related administrative environment.
• Experience managing multiple administrative functions and competing priorities in a fast-paced environment.
• Strong organizational skills, exceptional attention to detail and follow up skills.
• Ability to independently manage deadlines, renewals, credentialing requirements, and compliance documentation.
• Strong written and verbal communication skills.
• Ability to manage confidential information and communicate professionally with staff, families, schools, vendors, and regulatory agencies.
• Proficiency with Google Workspace, including Gmail, Google Drive, Google Docs, Sheets, and user/access management.
• Experience with electronic healthcare, billing, or practice-management systems such as Therabill or similar platforms.
• Experience with online forms and data-collection platforms such as JotForm or similar systems.
• Ability to learn and manage new software systems and administrative platforms quickly.
• Strong computer skills and ability to troubleshoot routine administrative and access-related technology issues.
• Experience with HR platforms such as BambooHR is preferred.

Skills

Required

• Strong organizational skills