Legal Secretary at Hinshaw in Ft Lauderdale, FL

Job description

• Title: Legal Secretary
• Department: Staff
• Location: Ft Lauderdale, FL
• Salary Range: Estimated $80,000- $110,000 annually.
• Salary Range *Note*: Any offered salary is determined based on internal equity, internal salary range, market data, applicant skills, relevant experience, degrees, or certifications. This estimated range is specific to Illinois and not applicable to other locations.
• Workplace Type: Hybrid
• Our Fort Lauderdale office is looking for a litigation legal secretary with at least 5 years of experience as a secretary in a law firm and 2 years of experience in insurance services. This individual will be responsible for providing excellent client/customer service and will support more than one attorney.

Responsibilities

• Type, edit, e-File pleadings and compose correspondence, including letters, memoranda and other documents.
• Heavy scheduling for depositions, hearings, meetings, etc.
• Update and maintain databases (i.e., e-mail lists, I-Create information and client matter lists).
• Interact with clients, visitors and attorneys/staff from other Hinshaw offices.
• Open new files, check conflicts of interest, and maintain all client and general files.
• Make appointments and travel arrangements; maintain calendar and deadline reminder system.
• Assist billing department in processing monthly client invoices.
• Process vendor invoices for payment.
• Enter attorneys’ expenses.
• Maintain professional appearance and attitude; maintain good public relations and customer service with clients; maintain confidentiality of attorney-client relationship.

Requirements

• 5+ years of litigation experience as a legal secretary, with a background minimum of 2 years in Insurance Services/Defense required
• Working knowledge and experience in e-filing in both state and federal court systems.
• Strong organizational skills with an exceptional attention to detail.
• Strong communication, interpersonal and customer service skills and ability to interact effectively and professionally with management, staff, and external entities, including clients of the firm.
• Candidates must possess a minimum typing speed of 65 words per minute, be proficient in and have knowledge of relevant software applications (Excel, Word, PowerPoint, and Outlook).
• Must be able to maintain a high degree of confidentiality and consistently produce high-quality work product.

Skills

Required

• Typing speed of 65 words per minute
• Strong organizational skills
• Exceptional attention to detail
• Ability to maintain confidentiality

Benefits

• At Hinshaw, we foster a collaborative and inclusive work culture. We offer competitive compensation, a flexible benefits program, and a generous 401(k) plan. We are committed to diversity, equity, and inclusion, and provide reasonable accommodations for individuals with disabilities. Joining our team means being part of a firm that values innovation and professional growth in its technology operations, all while maintaining a supportive environment that encourages work-life balance and career development.