Executive Assistant - Supply (12 months) at Diageo in Sydney, Australia

Job description

• Job Description :
• Supply Chain & Manufacturing is where our brands are made, moved and delivered to the world.
• With over half of our people working across more than 100 sites, this is a complex, large-scale operation that brings together production, logistics, engineering and supplier partnerships.
• It’s fast-paced and hands-on, with teams working together to ensure quality, efficiency and sustainability at every stage. From sourcing ingredients to getting products into customers’ hands, you’ll play a role in delivering the brands people know and love.
• The Executive Assistant – Supply Director & Site Coordination is a high-impact role supporting the Supply Director Australia while helping coordinate key activities across the Huntingwood Supply organisation. You’ll be a trusted partner who keeps a complex executive agenda moving, anticipates priorities and ensures meetings, travel, communications and business activities run seamlessly.
• Alongside executive support, you’ll play a key role in coordinating leadership visits, site events and employee engagement initiatives, connecting people and priorities across the site.
• This is a fixed-term opportunity covering family leave from 1 December 2026 to 1 December 2027.

Responsibilities

• Proactively manage the Supply Director’s complex calendar, priorities, meetings and follow-ups, ensuring time is focused on the most critical business priorities.
• Coordinate domestic and international travel, expenses, invoices and other executive administration with accuracy and confidentiality.
• Coordinate Supply Leadership meetings, workshops, town halls and key site activities, including agendas, meeting materials, rooms, technology and catering.
• Manage logistics for regional and global leadership visits to Huntingwood, coordinating site access, transportation, PPE, tours, agendas and stakeholder requirements.
• Support employee engagement activities including site celebrations, recognition, raffles, employee store initiatives and other events that contribute to a positive site experience.
• Prepare and coordinate executive presentations, meeting packs, correspondence and communications for the Supply Director and Leadership Team.
• Act as a proactive coordination point across Supply, site, regional and global stakeholders, anticipating needs, resolving issues and continuously improving ways of working.

Requirements

• Proven experience as an Executive Assistant, Personal Assistant, Team Coordinator, Senior Administrator or similar role supporting senior leadership.
• Strong experience managing complex calendars, competing priorities, meetings and executive requirements in a fast-paced environment.
• Experience coordinating domestic and international travel, expenses, invoices and other executive administration.
• Strong organisational skills with exceptional attention to detail, follow-through and ability to anticipate what is needed.
• Excellent communication and stakeholder management skills, with confidence working with senior leaders and stakeholders at all levels.
• High level of discretion and judgement when managing confidential and sensitive information.
• Strong Microsoft Office capability, particularly Outlook, Teams, PowerPoint, Word and Excel; experience with Concur, SharePoint or similar systems is advantageous.

Skills

Required

• Organisational skills
• Attention to detail
• Follow-through
• Anticipation
• Communication
• Stakeholder management
• Discretion
• Judgement
• Concur (preferred)
• SharePoint (preferred)

Benefits

• At Diageo, we offer more than just a role— we offer an environment where you can thrive, grow and be recognised for your impact.
• Competitive reward – Market-leading salary, performance-driven bonus and industry perks
• Flexible ways of working – Hybrid working with no set office days, empowering you to balance work and life in a way that works for you
• Industry-leading family leave – Generous paid parental leave for all parents, along with support for life’s key moments
• Health & wellbeing – Comprehensive support including mental health resources, wellbeing initiatives and employee assistance programmes
• Career growth – Access to global opportunities, leading learning programmes and clear pathways for development
• Inclusive culture – A values-led, inclusive environment where you can bring your whole self to work
• Product perks – Employee discounts and experiences across our iconic portfolio