Administrative Assistant at jobs in US-NJ-Piscataway

Job description

• Since its founding in 1992, Edgewood Properties has established itself as a leading real estate development and property management company.
• With corporate headquarters in New Jersey, the company is on a course of growth leading to activities across the nation.
• Given ongoing construction and development plans, our current apartment portfolio of 6,000 plus units is expected to double in the next couple of years and rise to over 12,000 units in the next five years.
• Given our rapid portfolio growth, coupled with ownership's desire to develop and hold rather than sell, the timing is ideal for qualified candidates to come on-board.
• We're currently seeking a part-time Administrative Assistant for our painting division.
• This position will be partl-time and be based out of our corporate HQ in Piscataway NJ
• The Administrative Assistant provides administrative support to ensure the efficient daily operation of the painting company.
• This position works closely with the owner, supports project scheduling and daily to do lists, assists with general organization, following up daily and communicating regularly with the operations manager.

Responsibilities

• Answer incoming phone calls, emails, and customer inquiries in a professional and courteous manner.
• Coordinate calendar for company owner
• Maintain customer records, project files, and company databases.
• Order office supplies, paint materials, and other job-related items as directed.
• Assist with employee records and timesheet collection.
• Monitor project schedules and communicate updates to field staff.
• Support owner with administrative tasks and document management.
• Maintain established labor cost tracking report
• Track insurance certificates and compliance documentation.
• Maintain organized filing systems for electronic and paper records.
• Assist with marketing activities, including website creation support
• Perform general office duties, including copying, scanning, filing, and data entry.

Requirements

• Answer incoming phone calls, emails, and customer inquiries in a professional and courteous manner.
• Coordinate calendar for company owner
• Maintain customer records, project files, and company databases.
• Order office supplies, paint materials, and other job-related items as directed.
• Assist with employee records and timesheet collection.
• Monitor project schedules and communicate updates to field staff.
• Support owner with administrative tasks and document management.
• Maintain established labor cost tracking report
• Track insurance certificates and compliance documentation.
• Maintain organized filing systems for electronic and paper records.
• Assist with marketing activities, including website creation support
• Perform general office duties, including copying, scanning, filing, and data entry.

Skills

Required

• Professional and courteous communication
• Organizational skills
• Attention to detail
• Data entry
• Document management
• Website creation support
• Database maintenance

Benefits

• In return, we offer competitive compensation, along with comprehensive benefits, including medical and dental and vision benefits,
• life insurance, a 401(k) and a corporate team environment with opportunity of advancement.
• Also includes on-site company fitness gym, discounts on housing and home appliances .