Legal Administrative Assistant at Ballard Spahr LLP in MN - Minneapolis

Job description

• Ballard Spahr LLP is seeking a dedicated and reliable individual to provide support to lawyers in the business and transactions practice group in the Minneapolis office. The selected individual will assume responsibility with minimal supervision, exercise initiative and judgment to make decisions within the scope of their assigned authority, and both champion and practice collaboration with all firm members and clients. The assistant will work collaboratively to anticipate and respond timely to the needs of the assigned LAA Team and its included fee earners and clients. This position is hybrid and offers a work schedule of 3 days a week in the office.

Responsibilities

• As a Legal Administrative Assistant within our Business and Transactions team, you will:
• Maintain and process case information, manage the progression of cases to final disposition.
• Create electronic files, prepare and process correspondence, memoranda and complex legal documents, e-file, and perform other administrative functions.
• Administrative duties which include travel coordination, schedule meetings, maintain attorney calendars and contact information.
• New client intake, file maintenance utilizing the firm’s electronic records management system.
• Time entry and billing.

Requirements

• Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.
• Communication: Strong verbal and written communication abilities.
• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.
• Qualified applicants will have a minimum of three years of relevant experience with a law firm. Knowledge of standard B&T practices and transactions. Requirements include technical proficiency in Microsoft Office Suite, document management, time and billing systems.

Skills

Required

• Document management
• Time and billing systems

Benefits

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.
• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.
• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.
• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.
• Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm’s website.
• The salary range for this position is from $70,000 – $90,000, which reflects the Firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate’s experience and qualifications.